openproject/docs/system-admin-guide/users-permissions/README.md

---
sidebar_navigation:
  title: Users & Permissions
  priority: 997
description: Manage users and permissions.
robots: index, follow
keywords: users, permissions, roles, groups, avatars
---
# Users & Permissions

Manage users, placeholder users and permissions in OpenProject.

## Overview

| Topic                                      | Content                                                      |
| ------------------------------------------ | :----------------------------------------------------------- |
| [Settings](settings)                       | Configure user settings, e.g. default language, time zone, and more. |
| [Users](users)                             | Manage users: View all users, invite new users, lock users, and more. |
| [Placeholder users](placeholder-users)     | Create and manage placeholder users.                         |
| [Groups](groups)                           | View groups, create new groups, add users to groups.         |
| [Roles and permissions](roles-permissions) | See / manage roles and permissions and add new roles.        |
| [Avatars](avatars)                         | Activate / deactivate user avatars (profile pictures).       |
Commit users and permissions 5 years ago			`---`
			`sidebar_navigation:`
			`title: Users & Permissions`
Expanding documentation (#9091) * changed screenshots for projects chapter * changed screenshots in gantt chart chapter * moved "aggregation by project" from work packages to Gantt chart chapter * changed some links * move reference to Excel sync out of Gantt chart chapter * small changes * add initial setup section for administrators to documentation Idea and main content from @ivangriggs Co-Authored-By: ivangriggs <77022874+ivangriggs@users.noreply.github.com> * smaller improvements to docs * improve documentation of manual and automatic scheduling mode * small improvements in docs * small changes * adding section for search options in OpenProject * move section about hourly rate defintion to system admin guide * formatting changes * explaining assignee filter options * change section header to make it detectable when searching for "projects overview" * clean up table of contents, make titles consistent, remove excessive space characters, etc. * update screenshots * changes to project overview docs * add screenshot for search bar * make info about aggregation of changes in activity and notifications easier detectable * small improvements * add info about non member and anonymous role * changes/additions * small changes * add additional options to access context menu * add sum feature for work package list to docs and change screenshot * add/improve info about email notifications * link fixes (necessary due to structural changes in documentation) * working in review comments * changes for time tracking activities * change screen shots for wiki - more functions section * change screenshots and improve description for meetings * improve detectability of mention feature * move FAQ in authentication * add how to reset password * improve explanation on how to un-archive projects * mention Mattermost integration * small correction 4 years ago			`priority: 997`
Commit users and permissions 5 years ago			`description: Manage users and permissions.`
			`robots: index, follow`
Documentation for features introduced with 11.2 (and a few other additions) (#9073) * for #33163 * for #36358 and two link changes * for #36257 * explanation of WP export limit settings * for #35815 * docs: cost types can only be locked not deleted * for #35157 * for #32928 * for #36353 * create placeholder user page * for #36228 and #36302 * for #35536 * typo correction * for #36226 (placeholder user profile page) * expand info about group profile page * grammar, content and typo corrections * for #36136 (placeholder users in members module) * for #35571 (PH users in user type dropdowns) * grammar corrected * for #35507 and #35508 (additional gobal roles for managing PH users and user) may need to be revisited after receiving new information * typo and small additions * adding info on who can manage placeholder users * changes to work in review comments 4 years ago			`keywords: users, permissions, roles, groups, avatars`
Commit users and permissions 5 years ago			`---`
Save changes to projects 5 years ago			`# Users & Permissions`

Expanding documentation (#9091) * changed screenshots for projects chapter * changed screenshots in gantt chart chapter * moved "aggregation by project" from work packages to Gantt chart chapter * changed some links * move reference to Excel sync out of Gantt chart chapter * small changes * add initial setup section for administrators to documentation Idea and main content from @ivangriggs Co-Authored-By: ivangriggs <77022874+ivangriggs@users.noreply.github.com> * smaller improvements to docs * improve documentation of manual and automatic scheduling mode * small improvements in docs * small changes * adding section for search options in OpenProject * move section about hourly rate defintion to system admin guide * formatting changes * explaining assignee filter options * change section header to make it detectable when searching for "projects overview" * clean up table of contents, make titles consistent, remove excessive space characters, etc. * update screenshots * changes to project overview docs * add screenshot for search bar * make info about aggregation of changes in activity and notifications easier detectable * small improvements * add info about non member and anonymous role * changes/additions * small changes * add additional options to access context menu * add sum feature for work package list to docs and change screenshot * add/improve info about email notifications * link fixes (necessary due to structural changes in documentation) * working in review comments * changes for time tracking activities * change screen shots for wiki - more functions section * change screenshots and improve description for meetings * improve detectability of mention feature * move FAQ in authentication * add how to reset password * improve explanation on how to un-archive projects * mention Mattermost integration * small correction 4 years ago			`Manage users, placeholder users and permissions in OpenProject.`
Save changes to projects 5 years ago
			`## Overview`

Documentation for features introduced with 11.2 (and a few other additions) (#9073) * for #33163 * for #36358 and two link changes * for #36257 * explanation of WP export limit settings * for #35815 * docs: cost types can only be locked not deleted * for #35157 * for #32928 * for #36353 * create placeholder user page * for #36228 and #36302 * for #35536 * typo correction * for #36226 (placeholder user profile page) * expand info about group profile page * grammar, content and typo corrections * for #36136 (placeholder users in members module) * for #35571 (PH users in user type dropdowns) * grammar corrected * for #35507 and #35508 (additional gobal roles for managing PH users and user) may need to be revisited after receiving new information * typo and small additions * adding info on who can manage placeholder users * changes to work in review comments 4 years ago			`\| Topic \| Content \|`
Commit users and permissions 5 years ago			`\| ------------------------------------------ \| :----------------------------------------------------------- \|`
Changes to System Admin Guide 5 years ago			`\| [Settings](settings) \| Configure user settings, e.g. default language, time zone, and more. \|`
			`\| [Users](users) \| Manage users: View all users, invite new users, lock users, and more. \|`
Documentation for features introduced with 11.2 (and a few other additions) (#9073) * for #33163 * for #36358 and two link changes * for #36257 * explanation of WP export limit settings * for #35815 * docs: cost types can only be locked not deleted * for #35157 * for #32928 * for #36353 * create placeholder user page * for #36228 and #36302 * for #35536 * typo correction * for #36226 (placeholder user profile page) * expand info about group profile page * grammar, content and typo corrections * for #36136 (placeholder users in members module) * for #35571 (PH users in user type dropdowns) * grammar corrected * for #35507 and #35508 (additional gobal roles for managing PH users and user) may need to be revisited after receiving new information * typo and small additions * adding info on who can manage placeholder users * changes to work in review comments 4 years ago			`\| [Placeholder users](placeholder-users) \| Create and manage placeholder users. \|`
Changes to System Admin Guide 5 years ago			`\| [Groups](groups) \| View groups, create new groups, add users to groups. \|`
Commit users and permissions 5 years ago			`\| [Roles and permissions](roles-permissions) \| See / manage roles and permissions and add new roles. \|`
Documentation for features introduced with 11.2 (and a few other additions) (#9073) * for #33163 * for #36358 and two link changes * for #36257 * explanation of WP export limit settings * for #35815 * docs: cost types can only be locked not deleted * for #35157 * for #32928 * for #36353 * create placeholder user page * for #36228 and #36302 * for #35536 * typo correction * for #36226 (placeholder user profile page) * expand info about group profile page * grammar, content and typo corrections * for #36136 (placeholder users in members module) * for #35571 (PH users in user type dropdowns) * grammar corrected * for #35507 and #35508 (additional gobal roles for managing PH users and user) may need to be revisited after receiving new information * typo and small additions * adding info on who can manage placeholder users * changes to work in review comments 4 years ago			`\| [Avatars](avatars) \| Activate / deactivate user avatars (profile pictures). \|`
Save changes to projects 5 years ago