Updated links on Incoming and outgoing settings

docs/development/contribution-documentation/documentation-style-guide/README.md

@@ -79,7 +79,7 @@ Do not include the same information in multiple places. Instead, link through to
 ## References across the documentation
 
 - When mentioning other OpenProject modules or features, link to their respective documentation, at least on first mention. 
-- 
+
 - Please see in [links](#links) how to use links within the documentation.
 
 - When making reference to third-party products or technologies, link out to their external sites, documentation and resources.
@@ -355,20 +355,19 @@ When documenting navigation through the OpenProject application, use these terms
 Use these terms when referring to OpenProject’s main application elements:
 
 - **Header menu**: This is the blue bar at the top that spans the width of the application. It includes the OpenProject logo, the search field, the link to all projects, the global modules, the help icon and the user’s avatar.
-
 - **Project menu**: This is the menu on the left in the OpenProject application that displays the modules after the selection of a project.
 
-  
+All project menu items are spelled as in the application in bold, e.g.
 
-### How to document the menus
+- In the project menu, select **Work packages** to open your work package list.
 
-To be consistent, use this format when you write about UI navigation.
+  
 
-1. In the header menu, click on your **Avatar > Administration** to find system settings.
+### How to document a navigation path
 
-2. In the project menu, select **Work packages** to open your work package list.
+To be consistent, use this format when you write about UI navigation. Use the same names as in the application in italic and with arrows in between:
 
-   
+* In the header menu, click on your *Avatar > Administration* to find system settings.
 
 ## Images
 

docs/system-admin-guide/incoming-&-outgoing/README.md

@@ -35,7 +35,7 @@ To adapt email notification settings, go to *Administration* -> *Incoming & Outg
 2. Activate **blind carbon copy recipients** (bcc).
 3. Define if the email should be formatted in **plain text** (no HTML).![image-20211129135301400](image-20211129135301400.png)
 
-The frequency of sending e-mails per work package can be set in [this way](https://github.com/opf/openproject/blob/release/12.0/docs/system-admin-guide/system-settings/display-settings/#time-and-date-formatting,-aggregation-of-changes-in-activity).
+The frequency of sending e-mails per work package can be set in [this way](../system-settings/display-settings/#time-and-date-formatting,-aggregation-of-changes-in-activity).
 
 ### Configure email header and email footer
 
@@ -43,12 +43,12 @@ Configure your notification email header and footer which will be sent out for e
 
 1. **Formulate header and/or footer** for the email notifications. These are used for all the email notifications from OpenProject (e.g. when creating a work package).
 2. **Choose a language** for which the email header and footer will apply.
-3. **Send a test email**. Please note: This test email does *not* test the notifications for work package changes etc. Find out more in [this FAQ](https://github.com/opf/openproject/blob/release/12.0/installation-and-operations/installation-faq#i-dont-receive-emails-test-email-works-fine-but-not-the-one-for-work-package-updates).
+3. **Send a test email**. Please note: This test email does *not* test the notifications for work package changes etc. Find out more in [this FAQ](../../installation-and-operations/installation-faq#i-dont-receive-emails-test-email-works-fine-but-not-the-one-for-work-package-updates).
 4. Do not forget to **save** your changes.![image-20211129135851860](image-20211129135851860.png)
 
 ## Incoming emails settings
 
-To adapt incoming email settings, go to *Administration* -> *Incoming & Outgoing* -> *Incoming Email*. Here you can configure the following options.
+To adapt incoming email settings, go to *Administration* -> *Incoming & Outgoing* -> *Incoming emails*. Here you can configure the following options.
 
 1. **Define after which lines an email should be truncated**. This setting allows shortening email after the entered lines.
 2. Specify a **regular expression** to truncate emails.
@@ -57,4 +57,6 @@ To adapt incoming email settings, go to *Administration* -> *Incoming & Outgoing
 
 ![image-20211129140341687](image-20211129140341687.png)
 
-**To set up incoming email**, please visit our [Operations guide](https://github.com/opf/openproject/blob/release/12.0/docs/installation-and-operations/configuration/incoming-emails).
+**To set up incoming email**, please visit our [Operations guide](../../installation-and-operations/configuration/incoming-emails).
+
+**To configure individual email reminders**, please visit our [User guide](../../getting-started/my-account/#email-reminders).