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90 lines
4.6 KiB
90 lines
4.6 KiB
---
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sidebar_navigation:
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title: Invite members
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priority: 800
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description: Invite team members to OpenProject.
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robots: index, follow
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keywords: invite members, add users
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---
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# Invite members
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In order to see a project and work in it, you have to be a member of a project. Therefore, you have to **add team members to a project**.
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<div class="glossary">
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**Member** is defined as a project member in a project. Project members are added in the Members module in the project settings.
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</div>
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<div class="alert alert-info" role="alert">
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**Note**: If you are not a member of a project, you do not see the project in the Project selection nor in the project list.
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</div>
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| Topic | Content |
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| ------------------------------------------------------------ | ------------------------------------------------------------ |
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| [View members](#view-members) | View the list of members in your project. |
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| [Add existing users](#add-existing-users) | Add existing users, groups or placeholder users to a project. |
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| [Invite new members](#invite-new-members) | Invite new users to join a project in OpenProject. |
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| [Groups as project members](#behavior-of-groups-as-project-members) | Understand the effects of adding groups as project members. |
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| [Placeholder users as project members](#behavior-of-placeholder-users-as-project-members) | Understand how to differentiate between regular users and placeholder users. |
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<video src="https://www.openproject.org/wp-content/uploads/2020/12/OpenProject-Invite-and-Manage-Members.mp4" type="video/mp4" controls="" style="width:100%"></video>
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## View members
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To view the list of **all project members and their roles** in the project, select Members in the project menu.
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## Add existing users
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To add existing users, [placeholder users](../../system-admin-guide/users-permissions/placeholder-users) or groups to a project, [select the project](../projects/#select-a-project) for which you want to add members. In the project menu on the left, select the **Members** module.
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In the [members list](#view-members) you will get an overview of the current members of this project.
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Click the green **+ Member** button in the top right corner.
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Type the name of the user, placeholder user or group which you want to add. You can also choose several members at once. **Assign a role** to the new member(s) and click the blue **Add** button.
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Please note that you will have to click on the new member's name or press the Enter key before clicking the Add button.
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## Invite new members
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You can also invite users who do not have an OpenProject account, yet. [Select the project](../projects/#select-a-project) for which you want to add members. In the project menu on the left, select the **Members** module.
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Type in the email address of the new member. If OpenProject does not find an existing user, the **Invite** information will automatically be put before the email address. Press the Enter key or select the text "Invite ...". Assign a role to this new member and click the blue **Add** button.
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An email invitation will be sent out to the user with a link to [create an account](../sign-in-registration/#create-a-new-account) for OpenProject.
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You can now collaborate with your team in OpenProject. Newly invited users will be shown with a letter symbol next to their name.
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Please note that removing a member who has not accepted the invite yet from a project will lead to the deletion of this user, which can't be reversed.
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## Behavior of groups as project members
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Groups have the following impact on a project members list and behave slightly different than individual users:
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- the group is shown as a separate line on the project members list
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- the group members cannot be removed from the members list individually (no delete icon)
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- adding a group with members who are already in a project member list will add the group's role to their (the members') project roles
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- a project member belonging to a group can have additional roles added individually
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- the group's role cannot be changed for individual group members
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Find out more about the management of groups [here](../../system-admin-guide/users-permissions/groups/).
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## Behavior of placeholder users as project members
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Placeholder users have the following impact on a project members list and behave slightly different than regular users:
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- will be shown without email address
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- can't be part of a group |